Executive Administrative Assistant

JOB DESCRIPTION

Our client, located in Washington, DC, is seeking an Executive Administrative Assistant for a contract position. This role is hybrid, onsite T-TH.

Responsibilities:

• Provide high-level administrative support to an Executive, handling secretarial and clerical tasks.
• Compose, proofread, and edit emails, memos, and other communications on behalf of the Executive.
• Organize and coordinate meetings, including scheduling, sending reminders, and arranging catering as needed.
• Plan and facilitate external events, such as business meetings or luncheons with external partners, including Government Relations offices or officials. Understanding seniority and governmental rankings is essential.
• Manage complex travel arrangements for multiple individuals, both electronically and over the phone.
• Professionally answer and direct phone calls, ensuring polite and efficient communication.
• Greet visitors, determine the purpose of their visit, and direct them to the appropriate department.
• Maintain and manage the Executive’s calendar, scheduling appointments, and prioritizing critical matters.
• Ensure accurate and comprehensive record-keeping.

Qualifications

• Bachelor's or Masters degree required
• 8-10 years of experience
• Proficient in Microsoft Word, Excel, and PowerPoint, with the ability to perform advanced tasks.
• Skilled in managing complex tasks within databases and email systems, and capable of training others.
• Efficient at utilizing a wide range of online resources.
• Knowledgeable in operating advanced features of phone systems, voicemail, and other office equipment.
• Capable of managing multiple filing systems and electronic or physical calendars.
• Perform light accounting duties as needed.

McKinley Marketing Partners is an Equal Opportunity Employer. All individuals are encouraged to apply, and all applicants will be considered for employment without regard to race, color, religion or belief, ethnic origin, age, sex, sexual orientation, gender identity, disability or veteran status, or any other basis protected by law. Opportunity for all is central to our mission. We strive to reaffirm our commitment to the values of diversity, equity, and inclusion. We push ourselves to new heights to embrace ongoing change and creativity. With this as our goal, we are proud to have reached individuals with diverse backgrounds who possess the talent, energy, and focus to accelerate our mission forward